The applicant already has a date in mind. Reply before it costs you the file.
Study permits, visitor visas, work permits: nobody enquires idly. There is a September intake, a sister's wedding in May, a joining date the employer will not move. WyseB answers on WhatsApp in seconds, asks the qualifying questions that separate a real applicant from a browser, and keeps every file visible while the documents trickle in.
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Every enquiry arrives with a clock already running.
Visa work is deadline work. An intake closes, a slot gets taken, a ticket gets booked. The consultancy that replies while the applicant is still reading gets the file, and the one that replies next morning gets told the family has decided.
The travel date was fixed before you were called
People do not shop for a visa the way they shop for a gym. By the time they fill your form they have an intake, a wedding or a joining date. A reply that lands twelve hours later is not late by a little. The case is simply gone.
One applicant, three ads, three countries
The same person clicks your Canada ad, your Australia ad and your UK ad in one evening. Three entries, three counsellors dialling the same number, and an applicant who now suspects your office does not talk to itself.
The document chase never ends
You send the checklist once. Then it is six weeks of the sponsor's ITR, the six-month bank statement, a photo that got rejected. Chasing forty half-complete files by hand is nobody's job, so the quiet ones die on their own.
Speed at the front, order behind it.
03Capture
Meta and Google enquiries land in one pipeline in seconds, destination and travel window read off the form. One phone number is one lead, so three country ads make one file, not three calls.
How Capture works →04Reply
The first WhatsApp goes out in seconds on an approved template, at 11 pm and on a Sunday. When the applicant writes back, the thread is in your team inbox and a counsellor takes it from there.
How Reply works →07Schedule
Counsellor calls placed only inside the hours you actually answer, day by day. Reminder before. If the call is missed, a sorry-we-missed-you goes out and the applicant picks a new time himself.
How Schedule works →11Insights
Your median speed-to-lead, the drop-off at every stage, and the biggest leak written out in plain words. Usually it is not the ads. It is the week the documents stopped moving.
How Insights works →What visa consultants ask us
Every case is different. A refusal history is not a template.
Which is why the automation stops at the front door. The first message acknowledges what they asked and offers a slot, nothing more. The second the applicant replies, the thread is in your inbox and your counsellor handles the case, the refusal, the funds and the paperwork. WyseB does not give visa advice, and it is not built to.
We need documents, not chats.
The chat is how the documents arrive. The paced WhatsApp sequence runs on days 0, 1, 3, 7 and 14 and stops the moment the applicant responds, which is exactly the rhythm a pending checklist needs. Every message, call and reminder sits on one lead timeline, so the counsellor who opens the file on Thursday can see what is still missing without scrolling through anyone's personal phone.
How do you stop us wasting calls on people who are only checking?
The qualifying questions run at capture, before anyone dials: destination, purpose, travel window, whether the passport is in hand. The answers arrive attached to the lead, so the first call goes to somebody with a date and a passport. The browsers still get answered in seconds and still get the follow-up, they just do not get your counsellor's afternoon.
Watch a Sunday-night enquiry reach a counsellor call.
The live demo follows one applicant: captured with the travel date read, answered on WhatsApp in seconds, followed up while the documents come in, and booked into a slot you set.